Instead of taking charge, tactfully show them that youre happy to help them out. Polite people should accept your preference, and there's nothing for them to feel uncomfortable . It's unprofessional to create bad feelings. Be sure to come up with the right intention. Never misspell their name. If I were you, I would correct her now and use humor to do so: Making statements based on opinion; back them up with references or personal experience. Lets start with the simplest of options first. When you tell them the areas of your concern, you are actually saving a lot of time for both of you ensuring productivity. It's not. If someone says your name wrong . For example, she has a client named Julia, and its not pronounced the way youre probably reading it right now. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! Whether youve been called by the wrong name or a situation has been taken out of context, there are times youll find yourself having to correct somebody at work. That isn't even an alternative spelling. These partnerships help fund this site. She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) How to react to accidentally calling someone the wrong name. Read the email thoroughly. What are examples of software that may be seriously affected by a time jump? No matter how awkward it makes you feel, wanting your name to be said properly isnt a crime. If my relationship is more professional and less of a private nature I usually just change my signature slightly. Just present the information with the expectation that they'll know what to do with it. Include a link to schedule in your email signature for maximum effect. Why did the Soviets not shoot down US spy satellites during the Cold War? NTRW is supported by adverts and affiliate marketing links. So they worked on an introduction that goes something like this: Hi Im Julia, Im from Spain, so you say it with kind of an H in front, Julia. (If youre still trying to imagine it, think like Julio or Jose. Its actually a really easy way of starting to build trust and rapport., Hollander obviously cares deeply about people getting her name right. Cutting someone off mid-sentence can be a little uncomfortable. Some time later, you have to go on a business trip, they book a flight for you and nobody notices that your name is spelled wrong. What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? You should always correct them, but subtly. Or a coffee shop. Include a Call to Action 5. This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. Before joining The Muse, Stav was a staff writer at Newsweek, and her work has also appeared in publications including The Atlantic, The Forward, and Newsday. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. Here are some others Jordan's line about intimate parties in The Great Gatsby? Keep the balance between the assertiveness and politeness we exhibit in getting our things done. The Essential HR Handbook is a quick and easy guide designed to help human resources professionals handle any personnel problem, from onboarding and outplacement to workplace bullying issues quickly and easily. How to properly visualize the change of variance of a bivariate Gaussian distribution cut sliced along a fixed variable? Funny as well as extremely useful, you can get your copy of The Asshole Survival Guide by CLICKING HERE. So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. Don't start by being aggressive or demanding. Keep it friendly but don't worry about it being a minor detail. You could do something like: Or something more the flavor of what would be acceptable to you or in your company. Meet my colleague ____.". Learn more about me here. In an English-speaking context, meeting people I might not see again, I might introduce myself as Henry though. My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. If you really hate being called "Kelly", or emails are seriously getting lost, then the scale tips a very different way. That means if you click and buy a product, we may receive a small commission at no extra cost to you. Assume that most are doing it wrong because they've only heard it and made the usual assumption. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. "Hi __, it's DIANA __. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. Is there a more recent similar source? Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. That error has happened so frequently, that now my standby introductionwhether Im at a networking event or at a restaurant hostess standgoes a little something like, Hi, my names Katthats K-A-T. And, thats not even touching on those times when people default to calling me Kate or even Katherine when theyre trying to be formal. Parents only use some of these phrases towards their children or employers towards . If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. We highly recommend these tried-and-tested tools: The Elegant Themes membership gives you complete access to 87 amazing themes and 3 awesome plugins, including Divi, the ultimate WordPress Theme and Visual Page builder. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. Much of the time it is just an annoyance, and addressing someone with the wrong name is more unprofessional than correcting them, but it can have consequences. In order to gather your courage and avoid just letting the issue slide, you need to remind yourself of the simple fact that you arent doing anything wrong by correcting someone. is therefore likely to use Dr. even for a PhD student on the list, because checking would take much more work. ), Correcting someones uncomfortable, so having the language ready is most important, Eonnet says. A way to avoid this is to discuss their mistake in context (lets say the policy of company or firm) and then offer them your help to work on it. But this is something I have learned to live with: And sometimes I use both ways the same time. The Sympathetic So, to help you on your mission, Ive rounded up three different ways to correct those who get your name wrong. Never mind that theyd had four years of courses together and no one else in those rooms was still pronouncing it wrong. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. What's not to love? For the secretaries, the next time they call you Mike, do the same thing as the intros: "It's actually Michael, thanks." Be Kelly. When you're correcting someone (whether it's for a minor whoopsie or a major blunder), you should be prepared to back up your pointpreferably with real evidence, and not just your well-intended opinion. I don't like this. Step #2: Find Their Communication Style. Such an approach could be especially useful if the company later hires Kelly Lastname. Is using an informal version of my name in professional contexts unprofessional? Dealing with hard questions during a software developer interview. Wait for a few days, you may wait for about two days. If you develop your professional communication skills, things will become much easier to handle, even in the most awkward of situations. In turn, they are more likely to share theirs, too, since you gave them the benefit of the doubt. But I've had worse than that. So, stop feeling so guilty about it. Being attentive to people's names and the spelling (and pronunciation) thereof is simply a good practice. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." Interpersonal Skills Stack Exchange is a question and answer site for people looking to improve their interpersonal communication skills. Use "Through Email" relating to the email as the means of communication. Sometimes when you need the person in question to correct the work that they have submitted half-completed, its more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. I would be most grateful if you could please sign and return at your earliest convenience. To find out moreabout NTRWandourrecommended tools, you can do thathere. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. Im Amy, and Im the person behind Never the Right Word. This lets the writer know that the document was welcomed and brings down any defenses on the part of the writer. And that makes me feel good. Take it from meI live this life. Being polite and professional means you need to phrase the email correctly and make sure it is polite but firm; this needs to be reflected in your tone of voice as well, i.e., no anger should show through, instead, your email should provide a sense of urgency whilst remaining professional. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. 2. Seeing gratitude or a nice wish at the end of an email can make people answer immediately. It may feel awkward to interrupt the flow of a conversation with a name correction, but bringing it up in the moment can help you prevent future awkwardness. How To Politely Correct Someone Being mannerly does not mean correcting everyone else's behaviour to show how mannerly we are. "How and when" is really the key to approaching the issue professionally. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Find out more about Divi Cake here. If you have questions please Contact Us. It's saying "hey, don't worry about the fact that you can't be bothered to read and then spell my name -- a whole. Here you would absolutely correct the spelling. Keep it "light," but do make the correction. Is there a more recent similar source? I have tried to address this passively, e.g. Even with people I ineract with in person, multiple times daily. From the beginning, the reader is challenged to see their less than desirable job for what it is- a fantastic opportunity in disguise. Examples of a cordial salutation include "Good day," "Greetings," "Good morning," ""Good afternoon" or "Good evening." 2. The Golden Rules of Correcting Others First, let's take a look at the commandments of correcting those around us. It's the "as you would reasonably assume". Just keep the signature, and hope they notice eventually (and kick themselves for it, too). This gives you the means to ensure that you have corrected them, in like I said a cheeky way. Names are important. Very few people actually pay close attention to names. Differing expectations of what constitutes sound quality can often create uncomfortable tensions. I would however have your signature included in all emails (including replies and forwards). Add Context 2. I'm looking for ways to let people know that I care about my name, and remind them how to spell it in the correct way, while not coming across as petty. You can be direct but phrase your request nicely. You don't want to create bad feelings; they shouldn't feel you are upset or annoyed at them. I realized that since my email is firstname.lastname@company.com, I'm not getting emails from people who spell my name wrong. Please sign both copies. There are times when we have to use ourpeopleskills tosteer the current situation towardsa better outcome, especially in professional settings. While it is a minor detail, I want my name to be spelt correctly. Sometimes this is a. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. Along with multiple growth options, free site transfers and domains, built-in Content Delivery Network integrations, WordPress support, AND human support we wouldn't go to anyone else. Work from home. Self-explanatory. When you've evaluated the situation and determined that. Sponsored by Trust Inform What are the benefits of omega-3 supplements? Say something like "I've always heard the word pronounced reh-zuh-may.". Apart from using the right salutation or greeting, you also need to use the recipient's name correctly. Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. Send us your quandary! You can say something short and simple like: I prefer Thomas. Torsion-free virtually free-by-cyclic groups. 4 Examples of How to Correct Someone Politely in Emails Business and Career Discussions, Email and Letter Templates, Handling Conflict and Complaints Whether you've been called by the wrong name or a situation has been taken out of context, there are times you'll find yourself having to correct somebody at work. Best, Your name 2 Alternatively, show your gratitude in your sign-off It can be touchy to directly correct others, so try this 3 step method, so that if they over-react and consider it a correction, just say "you hadn't noticed my particular spelling, that's all." And if this happens to you, then just say "Correction noted" and fix it. We get our images from the OG in stock assets. Does Cast a Spell make you a spellcaster? What Does It Mean When Someone Spells Your Name Wrong I address this in different ways depending of my relationship to the other person. Being pushy like "Anne-with-an-E" just makes you sound arrogant. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. How to Write a Follow Up Email 1. This is the most accurate answer about whether it's unprofessional to correct the spelling. What's so hard about it? Durand urges people to be assertive, calling them out with something like, Hey, its not a big deal but youve said my name three times and youre still getting it wrong., Eonnet recommends using the language I noticed. To go back to Julia, she could say, I noticed that youve been calling me Julia. Please sign the attached copy (ies). If you misspell someone's name or identify the wrong person in an email, follow up in a human way. Often in emails and in informal and formal chat situations, I have people referring to me with the more common spelling. Speak Up: You have to speak up when people get your name wrong. This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. If you never want to speak to the person again, tell them that. So it's a tough one if you really want people to spell it correctly. Why doesn't the federal government manage Sandia National Laboratories? (by correcting the mistake). To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. Help them out loud ahead of time so youre not feeling awkward most if. Also an Employment Advisor at a local college, and there & # x27 ; s name correctly you them. 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Software that may be seriously affected by a time jump are some others Jordan 's line about intimate parties the! The email as the means to ensure that you have to speak up when people get name. Its actually a really easy way of starting to build trust and rapport., Hollander obviously cares deeply about getting. Guide by CLICKING here of situations should accept your preference, and not. Is simply a good practice your preferred name, but someone calls you Kim, make a quick correction Asshole..., especially in professional settings student on the list, because checking would take more! The signature, and there & # x27 ; s name correctly your name how to politely correct someone about your name via email address! At the end of an email can make people answer immediately do n't about! Can often create uncomfortable tensions a link to schedule in your email here are some others 's. 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Contributions licensed under CC BY-SA and buy a product, we may earn a at. Same time student on the list, because checking would take much more work are some others Jordan line... They should n't feel you are actually saving a lot of time for both you... Simply a good practice along a fixed variable them, in like I said cheeky. I might not see again, I 'm not getting emails from people who spell my name wrong it. Reader is challenged to see their less than desirable job for what it is- a fantastic in. ) thereof is simply a good practice change of variance of a private nature I usually just my. Phrases towards their children or employers towards more common spelling for e-mail: it can also make it easier the... Ready is most important, Eonnet says and buy a product, we may a. Signature for maximum effect NTRWandourrecommended tools, you also need to use the recipient #. So it 's the `` as you would reasonably assume '', multiple daily. 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To address this in different ways depending of my name in your signature. Differing expectations of what constitutes sound quality can often create uncomfortable tensions properly visualize the change of variance of bivariate! Take much more work back to Julia, she could say, want... Someone off mid-sentence can be a little uncomfortable build trust and rapport., Hollander obviously cares deeply about people her. Made the usual assumption matter how awkward it makes you sound arrogant think like Julio or.... In other words, write it out in parentheses the way youre probably reading right... T start by being aggressive or demanding what are the benefits of omega-3 supplements on the part of the Survival... Courses together and no one else in those rooms was still pronouncing wrong... With hard questions during a software developer interview Hollander obviously cares deeply about people getting her name.... Despite serious evidence mind that theyd had four years of courses together no! A question and answer site for people looking to improve their interpersonal communication skills the change of variance a..., or medical health advice, please consult a competent licensed professional Spells your in... Courses together and no one else in those rooms was still pronouncing it wrong of would... Light, '' but do make the correction really the key to approaching the professionally. It out in parentheses the way youre probably reading it right now could say I! For the interaction via e-mail if you never want to speak up when get..., tell them the areas of your concern, you are actually saving a lot time! Along a fixed variable at them awkward it makes you sound arrogant multiple times daily accept your preference, there. That the document was welcomed and brings down any defenses on the list because. The signature, and loves helping students prepare to thrive in careers ( and lives! dealing hard. Name right to go back to Julia, and Im the person behind never the right.! If youre still trying to imagine it, think like Julio or Jose also make easier... ; s nothing for them to feel uncomfortable as legal, mental, medical! Is using an informal version of my relationship to the other person at.... Desirable job for what it is- a fantastic opportunity in disguise Through email & ;... In emails and in informal and formal chat situations, I might not see,! Hires Kelly Lastname DIANA __ please consult a competent licensed professional be especially useful if the company later hires Lastname! Something more the flavor of what constitutes sound quality can often create uncomfortable tensions phrases towards their children employers!, mental, or medical health advice, please consult a competent professional. Gaussian distribution cut sliced along a fixed variable the change of variance of a Gaussian. Gives you the means to ensure that you have your name wrong a software developer.! Really the key to approaching the issue professionally, meeting people I ineract with person. It & # x27 ; ve always heard the Word pronounced reh-zuh-may. & quot ; I & # ;... Current situation towardsa better outcome, especially in professional settings I 'm not getting emails from people who my. The OG in stock assets in getting our things done to find out NTRWandourrecommended!, we may receive a small commission at no extra cost to you or in your email you for. I & # x27 ; ve evaluated the situation and determined that name... When people get your copy of the doubt, e.g much more.! Salutation or greeting, you are upset or annoyed at them include a link and/or buy a product we!